In a previous article, we talked about some great benefits of using Labels in Gmail to set up your incoming messages, and to store important messages in an easy-to-find folder-style system. If Labels are new to you, here’s the important thing: Labels are very much like the folder system that’s used on the hard disk of personal computers to keep digital information. Both Windows and Mac utilize the folder concept. In Gmail, the Label system enables you store and sort incoming e-mail messages. You can either move individual messages to its own Label (think “folder”), or have the Gmail system automatically move messages to their specified Label for you. Continue reading to find out how.
Why would you use Labels in Gmail? If you’re a businessperson who uses Gmail as the everyday e-mail client, you are able to separate e-mails in accordance with different projects, clients or any other categories. For personal use, Labels can be used to organize e-mail messages from friends, family as well as others, or for other important what exactly you need to consider. As you begin to make use of the Label feature in Gmail, you’ll find your very own uses for it. Of course, just about the most powerful attributes of organize gmail labels is it never completely deletes any e-mail message (until you tell it to). All e-mail messages are stored in the “All Mail” Label, and are available having a simple, Google-like search function – but that’s another article for another day.
To get into the Label function, search for the tiny gear-like icon at the top-right corner of your Gmail inbox page. Give that a single left-click as well as a small menu will open. Another left-click on the first item which says “Mail Settings,” and you’re on the Settings page. On that page, you’ll see a lot of text links throughout the top: General, Accounts, Filters and more, including Labels. Click on the Labels link to attend that page.
The very first thing you’ll see are definitely the built in, standard-equipment Labels that come with all Gmail accounts: Inbox, Starred, Chats, Sent Mail, Drafts, All Mail, Spam and Trash. These are the “standard” Labels the truth is down the left-side column of the Gmail mail page. You are able to click on the “Show” or “Hide” links to the correct of every Label to do just that – show or hide the link on the main Gmail page, however you cannot delete or change them in every other way – they’re hard-wired to the Gmail system.
Underneath the standard Labels, you’ll visit a divider line, then this word “Labels” as well as a text-input box to “Develop a New Label.” If you haven’t created any labels yet, there won’t be anything listed under this box. As you create and manage new Labels, those Labels will be indexed in alphabetical order on the page. When you create new Labels, you’ll be able to show or hide uzrykq as well, or delete the Label entirely. It’s important to note, that even when you delete a Label, the messages that have been stored in that Labels folder is definitely not deleted. The messages will still be “findable” by searching through your entire e-mail database.
Once you have labels setup, you’ll discover them placed in the left-hand column on the Gmail inbox page – right beneath the “standard” labels including Inbox, Drafts, Spam, Sent Mail plus some others. Remember, as we said in the last article, that you could choose to either “hide” or “show” the label on your own Gmail page, so be certain you’ve chosen to demonstrate the ones you will need to see.
So – you’ve got e-mail messages to arrive to your Gmail inbox, and labels you would like to put a few of these message in to…now what? First, let’s speak about “manually” moving some of those incoming messages. Remember, labels are similar to the “folders” that show up in other e-mail systems and even on the hard disk drive of the computer. It’s yet another name for the storage system. Knowing that, here’s how to move messages: Needless to say you’ve probably notices, that as new messages arrive in your Gmail inbox, the unread ones are shown in bold text. Once you’ve read them, they appear in normal text. Each message appears inside the Gmail inbox as a separate line of text, showing (reading from left-to-right throughout the message) the sender, the topic line as well as the date or time the message arrived in your inbox.
But when you appear closely, you’ll see three more items on each message line, at the very left in the text. Starting on the very left is – for absence of a much more technical term – a group of eight little spots or dots. They appear almost like perforations on the website. They’re meant to represent a place it is possible to “grab” your message and move it. And through grab, we mean simply click it together with your mouse (left mouse button to suit your needs PC folks available). Once “grabbed” it is possible to drag the message over to any one of many labels displayed on the left side from the window, including both built in Gmail labels, or any label you’ve created yourself. When you click on those little dots, you’ll begin to see the mouse pointer turn into a small hand icon, so when you drag, you’ll see a small box that says “Move 1 conversation.” Remember, Gmail calls e-mail messages “conversations” because when you reply back and fourth with the sender in the original e-mail, all of the individual messages are “stacked up” on top of one another inside an ongoing “conversation.” Once you obtain the box over one of your labels (the fishing line of text in that left column), simply release the mouse button, and the conversation is going to be relocated to that label.